One undisputed fact that everyone can agree on is the fact that moving can be a stressful time for all. Moving to a new place means upending your roots from a place of familiarity and grounding your roots in a place that you don’t have the same level of comfort in. Due to the stress of moving, people often make mistakes such as leaving important stuff behind or making judgment errors that lead to a clumsy welcome into their new place. Much like personal moving, commercial moves also invoke the same feelings of stress. With a commercial move, the stakes are much higher because it often involves super expensive equipment and sensitive documents that must be protected at all costs. To make sure that the move from one commercial space to another is as smooth and stress free as possible, here are some tips to follow.
1-Set aside time to prepare
One mistake that often haunts people in regards to commercial moves is that they do not give themselves and their employee’s ample time to prepare for the move. Rushed work is the devil’s work and it often results in innumerable mistakes being made. If you want to make sure that there are no mistakes made on your watch then you need to make sure that you inform your employees in advance about the move so they have enough time to scoop up their belongings and to make a detailed history of all the products that are going to be moved into the new office space. Having a wide window of time helps you double check your resources so you can make sure that nothing gets left behind or nothing gets lost in all the humdrum of the move. It also gives you more than enough time to organize your stuff to see which items you can to take to your new office, which items you want to donate or give away and which new items do you need to purchase.
2-Pay attention to the details
Moving an office from one space to another is a herculean task and a task that requires lots of hard work. With so much going on, people often tend to look at the big picture only and forget to pay attention to all the minute details. If you want to ensure that the move is as successful as possible, you need to make sure that you have all the grainy details at hand. You need to establish a carefully planned timeline so every facet has more than enough time to prepare. Secondly, you need to make a list of tasks and assign the right people to those tasks. Obviously, the actual moving will be done by a moving company but there still needs to be a list of people in your office who know what assets or areas they are responsible for.
3-Find a great moving company
People often think that the only role of a moving company is to carry boxes from one place to another, when in reality their job has a lot more. The moving company is responsible for making sure that everything gets settled in and put in place at your new place. Do you want a moving company who treats all your delicate equipment haphazardly and treats your stuff as boxes that they can just throw around or a company that cares for your stuff and makes sure that it reaches your new space in pristine condition? You need to find a moving company that does its research, especially when moving for the first time, so it exactly knows what kind of stuff it is dealing with and to do that, you need to do your own research into what kind of moving company do you need.
4-Prepare the moving items
If you have ever made a move, commercial or non-commercial then you know the hassle that comes with packing. China needs to be packed with the utmost care under layers or Styrofoam corks while electronics needed to be packed with similar care. Much like there are different rules that come with packing up office equipment. Computers cannot be bundled up into one huge box and needed to be packed separately. Before packing up computers, you need to make sure that all the information and data on your computer is backed up on the cloud or a drive so in case the computer gets damaged in transit you still have access to all your important data. Computer cables also need to be packaged separately with labels on them so when it comes to reassembling the computers, you may know which cable goes where exactly.
Having all your items damaged while on the way to your new office sounds like a nightmare but it is a nightmare that could easily come true. If you want to make sure that this nightmare does not become your reality then you need to make sure that you get all your stuff ensured. While hiring a great moving company will ensure that all your stuff gets to the right place in the right condition, forces of nature or accidents can happen to anyone. Be sure to talk about insurance coverage with your moving company before the actual move so both of you are on the same page. It’s better to be safe than sorry and that is why it is extremely important that you get insurance coverage for your items.
Moving does not have to be a stressful experience if you follow the correct steps and hire the best possible moving company. A great moving company is the core for the whole moving process and will ensure that you don’t spend the entirety of the move being stressed and pulling out your hair over every minor inconvenience. Once you have got that area covered, then you can rest assured that the whole moving process will be an incredibly relaxing and stress-free process for you, your company and your employers. After moving, then you can worry about further things, such as the water filtration system or lighting in your new office or home.